Job Purpose: To support the Executive Director (ED), staff, and Board of The Argyros with critical administrative, managerial, work-flow, and organizational tasks. This position reports the Executive Director

General Office Management (estimated 60% of job time)

• Scan and submit coded receipts and invoices into Smartvault for the bookkeeping firm to code in their systems
• Scan and Submit coded deposits and deliver checks to Zions Bank for deposit
• Ensure proper levels of office supplies and reorder as needed
• Work with Operations & Production for scheduling cleaning services (H Properties)
• Answer Phone calls on general line and relay messages
• Administrate Employee Insurance program, Payment gateways (Authorize.Net), and Bloomerang Accounts
• Act as HR Officer, collecting necessary employment information and relaying to QBSolutions for input into system
• Collecting biweekly payroll hours from Production and Front of House Departments and Submitting to QBSolutions
• Assist with Box Office and Concessions on an as-needed basis
• Assist M&D Director with Bloomerang donor database management and other general development/fundraising tasks
• Assist with planning, organization, and execution of annual fundraiser, and other events
• Assist with Social Media presence, posts, and event creation
• Assist with patron, donor, client, and artist support as needed

Administrative Support to ED and Board of Directors (estimated 40% of job time)

• Function as a Board of Directors & ED/Staff liaison; scheduling meeting invites, agendas, printing board books, and setting up for meetings
• Manage Board of Directors database (Board Effect) and act as account administrator
• Ensure Board Members are following tasks and alert Executive Director to any missed deadlines or issues
• Assist with requests from Board Directors on an as-needed basis
• Assist the ED with general tasks on an as-needed basis
• Maintain strict confidentiality with regards to sensitive company information

• Commitment to a collaborative and positive work environment
• Initiative and ability to work independently and as part of a team
• Proficient knowledge of computer and software skills including Windows, Mac operating systems, Microsoft Office Suite, Google G Suite.
• Excellent communication through written and verbal skills.