Position Summary 

The Operations Manager provides structure for the logistical aspects of GPYO’s artistic operations and manages communications with current and prospective students and families. This individual collaborates with staff and volunteers to ensure that program goals and needs are met, and rehearsals and concerts run smoothly. Administrative work includes improving the functionality of our database and reporting on the effectiveness and impact of our programs.

Candidate Summary 

You love music, have a background in music performance, and have a knack for logistics and management. You are committed to providing exceptional customer service and enthusiastically support our vision for music education. You think ahead, have an eye for details, and have a flexible sense of problem-solving. You are a clear communicator and a good listener. You find new ways of accomplishing familiar tasks; working smarter, rather than harder, is a priority. 

Reports to: GPYO Executive Director 

Collaborates with: Music Director, Ensemble Conductors, Volunteers 

Workload: Part-time, approximately 20-25 hours per week

Start Date: August 2022

Location: Princeton, NJ Hybrid position. On-site once a week, to manage weekly rehearsals.

Responsibilities 

Rehearsal and Events Management 

• Serve as the main point of contact for students and parents on rehearsal days (Mondays).
• Coordinate set-up and tear-down of instruments, supplies, and chairs for all weekly rehearsals.
• Assist conductors with music distribution and library maintenance.
• Manage audition and registration processes.
• Track attendance and enforce attendance policies.
• Ensure effective rehearsal management, reinforce expectations of student conduct. 
• Assist conductors with logistical needs during rehearsals.
• Oversee implementation of COVID protocols before and during rehearsals.
• Manage all performances and concerts, in conjunction with Executive Director and Music Director.

Communications and Data Management 

• Serve as a point of contact for participating families, logistics, and program operations. 
• Respond to all communications from both staff and families on a timely basis.
• Recruit and train volunteers for rehearsals and periodic events.
• Maintain and oversee student records, including waivers and permissions.
• Create and manage volunteer sign-up forms for concerts, rehearsals, special events, and other volunteer needs.
• Prepare ensemble rosters and repertoire lists for all operational purposes.
• Generate regular announcements and updates to members and their families. Manage lists of current, prospective, and past students and families.
• Assist Executive Director and Music Director in generating and managing promotional efforts for auditions, concerts, and other events.
• Improve functionality of GPYO student and alum records for use in ongoing communications efforts, as needed.  
• Other duties as assigned. 
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The Greater Princeton Youth Orchestra is a not for profit, 501(c)(3) organization. The mission of the GREATER PRINCETON YOUTH ORCHESTRA (GPYO) is to provide excellent training and performance opportunities for students seeking a challenging musical ensemble experience, and to cultivate a lifelong appreciation of the arts.

We serve over 150 music students entering grades 4 through 12.

The GPYO is committed to strengthening its programs by fostering diversity, equity, and inclusion. EOE. 

Required 

• Enthusiasm for GPYO’s mission and programs
• Strong communication and people skills 
• Excellent organizational and planning skills 
• Ability to handle multiple tasks at once 
• Ability to work independently 
• Ability to stay calm under pressure and handle unexpected situations effectively 
• Ability to effectively supervise children and enforce rehearsal rules 
• Ability to lift/move up to 15 pounds (chairs, stands, instruments, etc.) 
• IT and data management aptitude 

Preferred 

• Experience working with children or educational programs 
• Experience with customer service 
• Previous experience participating in a student musical ensemble 

Employment subject to background check.

Schedule Details: Weekly on-site 6-hour shift on Mondays from 4 to 10 pm; availability to facilitate administrative communications on Monday mornings. Additional 12-17 hours Tuesdays – Fridays done at your discretion; two concert weekends per year additional weekend or evening events may be added to calendar.