What you need to know:  Successful applicants will be required to provide proof of being fully vaccinated against COVID-19 prior to the commencement of employment. Applicants who wish to apply for a medical, religious accommodation or any other accommodation required under applicable law can do so later in the process (accommodations are not guaranteed and are decided on a case by case basis).

Are you looking to develop a skill set focused on event leadership and execution? Is a fast-paced and high-volume professional services atmosphere where you fit best? Then our Events Planning Coordinator role may be the perfect fit for you. If you’re ready to immerse yourself in legal industry event planning and expand your knowledge about how events enrich client relationship development and support strategic firm goals, then please read on to learn more!

Who We Are:   Orrick is a global law firm focused on serving the technology & innovation, energy & infrastructure and finance sectors. Founded more than 150 years ago in San Francisco, Orrick today has offices in 25+ markets worldwide. We are recognized worldwide for delivering the highest-quality legal advice through our diverse teams and for our culture of innovation and collaboration.  Financial Times selected Orrick as the Most Digital Firm of 2020, and in the past five years, the Most Innovative Law Firm of the Year three times and runner-up twice. For the seventh year in a row, Fortune named Orrick to its 2021 list of the 100 Best Companies to Work For.  Learn more about our awesome employee experience here: Fortune 100 Great Place To Work certified company*.

What is the opportunity?   Orrick is searching for an Event Planning Coordinator to join our active Events Team, which collaborates on 300+ firm events per year.  This hybrid position may be based in our San Francisco or Menlo Park office.

What You Will Do:  In this role you will assist with the execution of all types of internal and external facing events – from virtual format to in-person events such as small intimate client program dinners to major sponsorships. As you grow within the team, you will build your knowledge of Orrick’s firm strategy and market-leading practices – specifically developing a better understanding of how a particular event speaks to business development and relationship building objectives within a practice and the firm generally. In addition to preparing for practical logistics needs, you will support reporting related to client and prospect attendance and contribute to event debriefs that explore what went well, what we can improve and overall ROI rating. You will regularly collaborate with team members across the firm, including lawyers, Marketing and Sales team members and other operations staff.  

What Responsibilities Will I Have?

Essential Position Responsibilities

Event Planning

• With supervision, support virtual and live events from point of inception through close out, collaborating with event stakeholders
• Establish needs, goals, responsibilities, and budget in advance of event
• Serve as main point of contact for event planning and post-event follow-up
• Manage all logistics with internal departments or appropriate vendors on venue, food and beverage, AV/IT needs, materials, name tags, signage, ordering swag, etc.
• Manage promotions on internal tracking calendar, Orrick.com and Orrick portal
• Lead the creation and deployment of invitations as well as RSVP and post-event attendee tracking via CRM
• Partner with internal departments on event needs including design, content creation, CLE Accreditation process
• Propose, order, and manage process for client takeaways and gifts (including branded items)
• Serve as regional resource for onsite logistics and offsite venues
• Onsite Coverage
  • Oversees event set up and breakdown
  • Coordinates onsite staffing
  • Manages registration
  • Main point of contact to troubleshoot day-of logistics

Your Qualifications:

• Bachelor’s degree, preferably in Business, Marketing, Hospitality, or equivalent work experience
• 1-3 years of event planning experience is required; law firm or professional services background a plus
• Team player who enjoys a high-paced environment and multi-faceted job responsibilities
• Work effectively with and gain the confidence of people at all levels of an organization
• Exceptional time management and organizational skills who can work independently at times
• Key contributor to positive team environment
• Strong written and oral communication skills
• Excellent technical skills and/or being open to learning and working with proprietary event management and database tools

Orrick offers a collaborative work environment, competitive salary, and excellent benefits, from wellness and mindfulness programs to social impact opportunities, professional staff affinity group communities and generous paid time off.

Please visit www.orrick.com for more information about the firm.

How to Apply: If you are searching for a chance to create an impact, you have a little grit and you love working with a team, we want to talk with you. To submit your resume and cover letter for this position, please visit our Staff and Paralegal Opportunities Listings at www.orrick.com/Careers.

No phone calls please.

We are an Equal Opportunity Employer.

Consistent with the SF Fair Chance Ordinance, an arrest and conviction record will not automatically disqualify a qualified applicant from consideration.