Together with our donors, our team boldly and proactively transforms our region – and you can too.

Gulf Coast Community Foundation recognizes employees as individuals with unique abilities to transform our region. Our culture is one-of-a-kind and provides a trusting supportive environment where creativity flows. Together, we can do more. 

Job summary

Gulf Coast’s office manager is responsible for ensuring all internal and external constituents have a “Raving Fan” experience with Gulf Coast; office management; and providing administrative support on a wide variety of Gulf Coast’s projects, initiatives, and activities. This front desk position will rotate coverage between our Venice headquarters as well as our future Philanthropy Center in Sarasota.

 Essential duties and responsibilities

Include but are not limited to the following:

• Provide exceptional service in every interaction building lasting relationships and loyalty to the Gulf Coast brand
• Serve as facilities manager for Venice headquarters and Sarasota Philanthropy Center
• Manage relationships between Gulf Coast and its vendors
• Design and implement office policies and systems
• Ensure technology and equipment are always in working order
• Ensure current and ongoing compliance with safety regulations and protocols including but not limited to fire safety, a partnership with the city police department, and preparation, deployment and recording of drills among others
• Ensure office supplies are plentiful and that the office environment meets Gulf Coast’s high standards
• Prepare conference rooms for board, committee, and other meetings and ensure all areas are clean and orderly at all times
• Facilitate all staff recognition/celebration events
• Respond to team requests and support all departments as needed, with the authorization of the COO to ensure priorities are properly addressed

Qualifications

• Ability to provide exceptional service in every interaction, while regularly exceeding expectations
• Exhibit utmost confidentiality and handle received information appropriately
• Show a positive, upbeat attitude that is able to diffuse a situation as needed
• Accurate, intelligent, self-motivated, and exceptionally well-organized
• Ability to multitask with repeated interruptions while maintaining efficiency and producing accurate work product
• Ability to work in a fast-paced environment and prioritize regularly to meet all operations goals
• Commitment to the highest standards of service to internal and external customers

• Ability to excel while working in a support role as part of a high-performing team

• Ability to rely on experience and judgment to independently and resourcefully solve problems and to plan and accomplish goals

• Demonstrated web-based skills and proficiency with the Microsoft Office suite of products (Word, Excel, PowerPoint, etc.)
• Ability  to become proficient with database software

• Enthusiastically live the mission, “Together with our donors, we transform our region through bold and proactive philanthropy”; vision, “We envision thriving communities with opportunities for all”; and values “Integrity, Leadership, Collaboration, and Excellence” of Gulf Coast Community Foundation

Education

• Bachelor’s degree or equivalent experience in an office management setting

Experience

• Prior high paced office reception and/or office management experience required
• Prior public relations experience preferred

General Physical Requirements

• Sedentary work: exerting up to 10 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body
• Sedentary work involves sitting most of the time. Occasional walking, pushing, pulling, lifting, exerting over 10 pounds of force and recurrent repetitive motion (such as typing) are involved in performing this role

Working Conditions

• The employee is not substantially exposed to adverse environmental conditions
• Events may take place off-site and may necessitate exposure to weather elements
• Ability to work remotely and from multiple locations as needed