As Meeting & Marketing Assistant for the Energy Bar Association (EBA), you will assist the Events Manager and Marketing Manager with administrative aspects of producing events and marketing campaigns. The majority of your time will be spent working directly in Mail Chimp to set up events and membership marketing campaigns. You will also assist members with registrations and respond to member requests for support with registration and database editing. We will count on you to look around the corner and stay ahead of important milestones and we will depend on you to manage confidential and sensitive information. Additionally, you may assist with distribution of certification for state continuing legal education (CLE) credits, event registrations, manage website content updates, and answer distance learning related inquiries.
Reports directly to the Senior Manager, Marketing. This a member contact position and fairly autonomous role where we will depend on you to connect the dots, manage the details, and produce solid outcomes. Your ability to use online tools and anticipate the needs of the marketing and meetings area will ensure that EBA various campaigns and events run efficiently and smoothly and that our members feel exceptionally well-served. In this role, your warmth, intelligence, inquisitiveness, attention to details, organization skills, customer service skills, graciousness, poise, excellent speaking style, judgment, and discretion will all be important to success.
Confident and pleasant. You understand that everyone is a “customer” and should have a “Ritz Carlton” service experience when contacting the executive office.
Great communicator. You have excellent oral and written communication. You demonstrate poise, diplomacy, and tact.
Detail Oriented. Even though you are detail oriented, you can also see the big picture and understand how the details relate to the overall mission of the organization.
Organization Skills. Your attention to detail is supported by your organization skills. You appreciate order and know how to achieve it efficiently.
Flexible and capable. You manage changing priorities without difficulty and get the job done.
Problem solver. You are solution-minded, confident, and steadfast in the face of uncertainty. You identify what needs to be done first, anticipate needs downstream, and carefully steward projects.
Able to hold anything in confidence. While you are friendly to all, you divulge nothing confidential to anyone and never give the impression to anyone that you are holding any confidential information. You use the utmost discretion inside the office and out about the knowledge and information that you hold.
Autonomous. You are self-motivated and work well independently. You are not afraid to make a decision, but you know when to seek input.
Strong initiative and judgment. You have good judgment and a thoughtful approach. You are sensitive to the challenges, goals, and varying needs of all stakeholders.
Resourceful and great follow through. Whether it’s something that requires a quick turn- around or a long-term project with many steps, you take full responsibility from start to finish. When you say you’ll get back with someone, you do.
Team player. You work as an integral part of a team that works and wins together. You are articulate, persuasive, and willing to listen to and respect the views of others. You confidently engage with staff at all levels to define needs and expectations. You collaborate on projects and communicate results.
What’s Attractive to the Right Candidate?
You will be working with a strong supportive team and members who appreciate your work. Our members are a pleasure to work with: smart, capable, and dedicated to EBA’s success.
This is a great springboard for your career. As we grow, you will have the opportunity to learn from your colleagues and help with many facets of non-profit management.
Outside of the occasional, urgent, time-sensitive matters, you will be able to leave work at work and will not be required to be “on call” once you leave the office.
We offer a competitive salary and flexible work environment.
Minimum of 3-5 years of relevant experience.
Ability to work 25 hours per week, and occasionally more hours, with prior planning.
Solid proficiency with Microsoft Office and other software applications (strong Word and Excel skills required)
Solid MailChimp experience.
Experience posting to Twitter and LinkedIn.
Experience with MemberSuite Database or other similar association database.
Ability to manage cloud systems such as video conferencing, constant contact, doodle.com, or similar.
Experience managing invoices, accounts payable, and accounts receivable is preferred.
Strong writing, editing, and proofreading experience in a business environment.
Experience working with volunteers preferred.
Ability to work independently, as well as a member of a team, with an approach that is flexible, eager, and friendly.
Excellent interpersonal skills and written communication skills; exemplary telephone manners.
Occasional travel maybe required for meetings and events.
Ability to move 50 lbs boxes and material.
Additional Salary Information: When replying, please include information about your desire (or constraints) in part-time work. This position is an IN OFFICE position. This position will remain as part-time, please do not reply is you are hoping this turns into a full time position. Thank you.
The Energy Bar Association is a 75 year old professional organization and a strong, stable financial position.
About Energy Bar Association (EBA)
EBA is an international, non-profit association of attorneys, energy professionals, and students active in all areas of energy law. EBA has seven regional chapters across the U.S. and an increasing number of members in Canada and Mexico.
We host numerous educational seminars, including two national conferences per year. Our educational programming covers all facets of energy law (electricity reliability, oil pipeline regulations, renewable energy, environmental law, etc.). We have a dynamic small staff team and engaged forward focused volunteers. You will feel energized and successful working at the Energy Bar Association.