JOB SUMMARY: This role is a member of the Society of Actuaries’ (SOA) Marketing & Communications Team supporting several business units, Education, Global, Research, Engagement, Professional Development in North America and Asia. The Publications Manager is responsible for oversight of publications development for digital, online and some print products. They collaborate with marketing and communications staff to ensure publications are consistently promoted across the organization. SOA produces a weekly e-newsletter, SOA News Weekly, an award-winning global digital magazine, The Actuary, an academic journal, North American Actuarial Journal (NAAJ), twenty professional interest digital newsletters, meeting monographs, research publications, and book publications. This position manages daily operations for the publications team consisting of a staff editor and a senior communications associate. In addition to staff, this position manages publishing vendors and freelance editors and writers. The Publications Manager maintains current publishing outputs at established standards while collaboratively developing and implementing best practices to guide a comprehensive digital publications program that aligns with the SOA’s strategic goals.
Maintain and strategically enhance a publications department and guide a professional team to produce timely, relevant and cost-effective digital publications for SOA members, candidates and the profession’s key stakeholders.
Supervise, develop and hire a staff and freelance team that executes core operational publishing functions, including but not limited to project management, editorial calendar development, publication planning, writing, editing, quality assurance, production coordination, distribution and management of volunteer editorial boards.
Provide strategic counsel, direction and implement a clear consistent strategy and editorial direction to ensure publications match organizational and communication strategies.
Benchmark publishing industry best practices and incorporate these practices, along with member communications audit feedback, into the strategic and operational functions of the department.
Manage vendor relationships to ensure timeliness, product quality and best pricing.
Collaboratively develop department and individual team goals, implement metrics for the publications department that connect to key organizational metrics and ensure team members are accountable for achieving organizational, department and individual goals as appropriate.
Prepare and manage the publications budget to the established targets and oversee financial controls and reporting.
Collaborate and partner with staff and volunteers to assess, implement and optimize new publishing opportunities, using established organizational processes and where appropriate, refinement of those processes.
Keep abreast of current trends in publications, with special attention on digital and online.
Coordinate and implement the editorial calendar and master outreach calendar for SOA publications.
Implement and refine book publishing processes as appropriate in coordination with the publications team and SOA department stakeholders.
Monitor and maintain compliance issues with all relevant postal regulations, other laws and rules and be familiar with “environmentally-friendly” publishing practices when and if print is employed.
Manage publication sales, fulfillment and inventory functions including web updates, coordinating with marketing and pricing functions.)
Manage advertising strategy, media kit and vendor contract for The Actuary magazine and coordinate advertising offerings with SOA’s corporate sponsorship program where possible.
Some broader communications experience beyond publishing is desired to ensure collaboration and coordination with web communications, public relations, graphic design and marketing teams.
EDUCATION AND EXPERIENCE REQUIRED (an equivalent amount of training, education and experience will be considered)
Bachelor’s degree in Journalism, Communications, English or a related discipline. Masters degree preferred in appropriate discipline.
Minimum of five (5) years experience in managing a publications/publishing program and professional team including direct experience with digital and online publications including but not limited to magazines, newsletters, journals, e-books or website publishing for educational, public, for-profit or not-for-profit companies.
Demonstrated understanding of and experience with using new and emerging communications technology for publications.
Minimum of five (5) years of people management experience, preferably in publications or communications/public relations related environment.
Strong organizational and project management experience that demonstrates a high level of accuracy and attention to detail.
KNOWLEDGE, SKILLS AND ABILITIES Including competencies that may be representative but not all inclusive of those commonly associated with this position.
Excellent project management skills with demonstrated the ability to coordinate and/or lead multiple projects simultaneously.
Excellent communications and interpersonal skills to effectively establish and maintain cooperative working relationships with staff, volunteers, vendors and freelancers.
Excellent copywriting and editing skills. Samples may be requested.
Knowledge of managing publishing process from concept to launch to pricing, distribution and to marketing/promotion.
Ability to manage resources in a matrix/cross-functional organization.
Innovative and creative identifying and capitalizing on opportunities.
Ability to learn quickly, demonstrate critical thinking and make situation-appropriate decisions using sound judgment.
Knowledge of and/or experience with multi-channel publishing vehicles.
Knowledge of how to and ability to work well with volunteers and demonstrate a high level of diplomacy.
Must be creative and a dynamic self-starter, comfortable with taking initiative and able to work against deadlines with minimum supervision.
WORK ENVIRONMENT (environmental and atmospheric conditions commonly associated with the performance of the functions of this job)
During COVID-19 pandemic, work remotely (from home) with full technology support, and monthly stipend for office supplies.
Typical office environment when safe to return to the office in the future.
Minimal work travel when safe to return to the travel in the future.
About Society of Actuaries
Join our growing professional membership and credentialing association and put your talents to work. We have over 30,000 members in the actuarial profession throughout the world who work in the areas of consulting, insurance, finance, healthcare and business. Our staff of 150 strives to provide the highest level of service to our members in everything we do from education, to credentialing exams to research and communication. We are located in Schaumburg, across from The Streets of Woodfield, conveniently adjacent to I-90, 355 and 290. Our office is accessible on public transportation from Chicago, via the blue line and Pace Bus. Our benefits include BCBS Health Insurance, Dental, Vision, a generous retirement contribution, work-out facility in the building, health club reimbursement, opportunities for professional development including tuition reimbursement and internal and external training opportunities.