The Special Events Coordinator is responsible for facilitating, executing and managing all special events and major fundraisers; including coordinating the support from other members of the Development Team and ForKids staff as necessary in order to attract resources for the agency’s priorities and ensure adequate support for events. Primary events include Story Slam, ForKids Children’s Art Auction, Phoenix Awards, Day of Caring, and In-Kind Donation Drives (summer camp, backpacks, Thanksgiving, Holiday Toys)
Create and maintain an event schedule detailing goals, task lists, RSVPs, timelines, budget, milestones, and post event outcomes for all special events.
Create and maintain a detailed revenue and expense budget, to include fundraising goals, itemized expenses, revenue/expense tracking, and reporting.
Assist with negotiations for space contracts and book event space, arrange food and beverage, order supplies and audiovisual equipment, order event signs, and ensure appropriate décor (florals, linens, color schemes, etc.) to meet the quality expectations of each individual event.
Manage on-site production and clean-up for events as necessary.
Coordinate the Special Events committee and serve as secretary; prepare agendas and keep detailed minutes
Work with Development team to create a promotion plan for each event ensuring that each event is appropriately promoted using both paid and free resources
Prepare and present pre-event goals and post-event analysis to assess opportunities and make recommendations for improving service to internal and external constituencies, and implement those improvements as appropriate
Prior to all events, receive or make recommendations on program content and organization, and prepare written briefings
Other duties as assigned.
Provides service to internal and external customers according to standards as outlined in ForKids Customer CARE Manual.
Uses agency resources (financial and non-financial) prudently.
Acknowledges and follow financial policies of the agency.
Grants Data Management:
Accurately completes all required data reporting in accordance with established guidelines.
Participates in all scheduled data collection trainings.
Participate in development and fundraising activities as needed and requested (ex: meeting with donors, providing tours, attending fundraising events).
Regularly engage, support and collaborate with volunteers to provide a meaningful experience.
Education and Experience: Bachelor’s degree, and a minimum of 2-3 years demonstrated experience in special events and/or corporate relations, experience with a non-profit is preferred.
Essential Functions, Knowledge, Skills and Abilities:
Excellent project management, organizational, interpersonal and networking skills as they pertain to managing a special event.
Knowledge of cultivation, solicitation, and stewardship strategies and techniques, particularly in the area of corporate fundraising.
Ability to maintain a high level of poise and professionalism in all circumstances.
Excellent written and verbal communication skills and the ability to work effectively with a wide range of constituencies in a diverse community.
Self-motivated and disciplined to regularly set and achieve work goals, while also being highly adaptable and able to shifts in timing and priorities
Demonstrated ability to take primary responsibility for diverse number of projects and to complete them in a timely manner and with limited supervision.
Valid driver’s license with no more than three minor driving violations and/or accidents combined within the last three years, and no major moving violations in the past five years.
About ForKids, Inc.
Established in May 1988 to provide emergency shelter to families and children experiencing homelessness, ForKids has grown to become one of the largest service providers for homeless families in Virginia. We provide individualized client-focused solutions that produce lasting results.
Our team is data driven, trauma-informed and deeply committed to helping families and children thrive. We believe stable housing, a great education and a healthy, diverse community are essential to the welfare our families.
In fourteen cities and counties in Southeastern Virginia, ForKids delivers quality Crisis Response, Housing & Critical Services, and Children’s Education programs designed to achieve stability for families and a lifetime of success for children.