The Events & Stewardship Coordinator plans and facilitates donor-related and fundraising events that occur throughout the course of the year, including the Gala and 4k Trail Run, Fishing Invitational, cultivation and stewardship events for major donors and for the ISLE Society, our young professionals group. She/he is also responsible for managing a small portfolio of annual in-kind donors related to events, fulfillment of all corporate sponsorship benefits and other stewardship activities, as well as, developing collateral and communication materials.
ESSENTIAL DUTIES AND RESPONSIBILITIES
Event Coordination (70%)
Oversee the implementation of all Development related events (up to 15-20 per year), including the annual Evening Expedition Gala & 4k Trail Run, the Islanders Reception, Fishing Invitational, ISLE Society events, and other donor cultivation and stewardship events throughout the year
Maintain an internal events calendar, with timelines to make certain that adequate planning and preparation time is included for each event
Identify and work with relevant vendors, including caterers, AV/sound companies, graphic designers, venues, photographers, race-related companies, consultants, and in-kind donors for events
Manage the expense budgets related to all events ensuring they come in on budget and all invoices are paid on time and tracked accordingly
Full management of the Gala Silent Auction, including setting and meeting annual goals, procurement, tracking, promotion, and training volunteers on mobile bidding
Manage creation and production of collateral and communication materials, including gala materials, e-communications, flyers, Corporate Impact reports, etc.
Donor Stewardship (25%)
Maintain a portfolio of in-kind donors, including silent auction donors and event vendors, while also identifying new prospects for in-kind support of events
Support the Gear Drive program by coordinating drive logistics with participating companies
Manage sponsorship benefit fulfillment and recognition for all event corporate sponsors
Support Major Gifts Fundraising team in implementing a stewardship plan for all multi-year individual donors
Ensure all corporate partner data is up to date and tracked in Raisers Edge software, so it can be used to best advantage
Support Corporate Partnership team in benefit fulfillment outside of events, when needed
Administrative Support (5%)
Support donor solicitations when needed
Support data entry and data cleanup projects
In-house mailings of varying sizes, including ordering supplies for projects
This position reports to the Senior Development Officer, Corporate Partnerships & Events, and works alongside a peer group of 9 team members within the Development Department. The ESC will occasionally supervise volunteers and/or interns as related to their role.
Bachelor’s Degree preferred or comparable work experience
2+ years of verifiable work history, specifically with event planning
High degree of proficiency in Microsoft Office suite of programs
Working knowledge of CRM databases, Raisers Edge preferred
Knowledge of and/or willingness to learn design software, such as In-Design, Photoshop, and Publisher
Ability to speak and write persuasively and professionally
Superb attention to detail, and commitment to highest quality outcomes
Demonstrated ability to work independently and collaboratively
Creativity, outgoing personality, and ability to work well with many types of individuals
This is a full-time position out of Thompson Island’s mainland office in Boston’s growing and vibrant Seaport District. Some night and weekend work required.
COMPENSATION AND BENEFITS
Salary commensurate with experience. Employer sponsored health insurance with the option to select between comprehensive, valuable plans. Premier dental plan. 401(k) retirement plan with competitive match. Generous paid time off including, vacation, holidays, personal/sick days, and parental leave. Flexible scheduling, pursuant to position. Work that engages a diverse and dynamic community of educators and learners, with the shared vision of shaping a better future for Boston students. A quality work life in Boston’s vibrant Seaport district with frequent access to the natural wonders and positive impacts of Thompson Island.
About Thompson Island Outward Bound
t Thompson Island Outward Bound, we believe every student can discover the freedom of possibility, as students move from “I can't” and “I'm not” to “I can.”
Through our partnership with Boston’s public schools, each year thousands of students board the Thompson Island Outward Bound ferry to discover who they are and all they can become on an island classroom that spans 204 acres of salt marshes, woods, campsites, labs, dormitories and dozens of challenge structures.
Playing a crucial role in closing the achievement and opportunity gaps facing Boston middle schoolers, our multi-year curriculum features hands-on field science infused with Outward Bound’s unique approach to character development, compassion and service.
Our core education programs are provided at no cost to students, funded by a combination of philanthropy and the island’s events business.
A local and national treasure, Thompson Island Outward Bound Education Center is located in the Boston Harbor Islands National and State Park, just one mile from downtown Boston. Since 1833, the island has functioned as a non-profit expanding education and life opportunities for Boston youth.