In this highly visible, collaborative role, the Director, Special Events provides strategic and creative oversight for a portfolio of events designed to achieve strategic fundraising goals, expand BGCB’s brand, and engage and increase the number of Boys & Girls Clubs of Boston’s donors. The Director is the lead project manager for BGCB’s signature fundraising events, and produces and manages a variety of fundraising, cultivation and stewardship events for the business units within Institutional and Individual Giving teams. Reporting to the Vice President, Development, the Director, Special Events is a team player who can work independently within a fast-paced work environment.
Essential Duties and Responsibilities:
Conceptualize, plan and execute an annual event strategy designed to diversify BGCB’s revenue streams by attracting new sources of support, cultivating new donors, stewarding and renewing existing donors and increasing visibility for the agency’s mission.
Successfully oversee and execute all BGCB events from inception to completion including but not limited to Annual Dinner, House Party, Annual Meeting, Corporate Leadership Council events, cultivation, recognition and stewardship events, and other existing and new development events.
Work with Vice President, Development and appropriate business units within Development Department to set revenue goals, solicitation strategies, timelines and post event evaluation and analysis. Ensures all goals, strategies, timelines and analysis are met, adhered to and completed.
Develop systems, protocols and best practices to ensure all BGCB events are consistently exceptional, high-caliber occasions that showcase our positive impact on Boston’s and Chelsea’s young people.
Work with Vice President, Development and other leaders to identify, develop and implement new opportunities for BGCB’s events portfolio.
Work with Sr. Director of Marketing & Communications to create a full suite of event sponsorship benefits designed to maximize revenue generation and align with the goals of the funding community.
Work with the Sr. Director, Marketing & Communications to create mission-focused event programs that foster a clear understanding of BGCB’s impact as a leading youth development agency in greater Boston.
Work with BGCB’s leadership to identify and recruit event chair people and committee members tasked with revenue generation and word-of-mouth promotion.
Provide leadership, oversight, and follow up for all event committee activities and ensure committee members have the resources necessary to be successful BGCB solicitors.
Work with front-line fundraising staff to align BGCB events with fundraising strategies and goals.
Ensure timely data entry, financial transactions, gift acknowledgements and financial reporting.
Provide leadership while overseeing all aspects of guest experience, event production, logistics, speaking programs, printed and digital materials.
Develop and manage all event expense budgets, and strive for a 35% cost to raise ratio.
Manage all key vendor and consultant relationships.
Hire, orient, train and supervise assigned staff. Provide regular supervision and performance evaluations in a timely manner.
Support Club and Operations event activities as necessary.
Travel between sites and to activities as necessary.
General BGCB Expectations:
Healthy Behavior Modeling – Teaching youth/teens the importance of living an active, healthy lifestyle is a BGCB priority. As a result, all staff is expected to model healthy behavior while working with our members.
Inclusive Environment – BGCB values creating child-friendly environments, where youth/teens of all abilities can be successful and participate. BGCB expects employees to embrace its focus on inclusion of all members, regardless of disability or developmental challenge.
Continuous Learning – Building the capacity of staff is central to BGCB. The organization encourages and requires that all staff participates in annual professional development opportunities that continue to cultivate their skills in the youth development field.
Safe Spaces – Every staff member shares the responsibility for ensuring BGCB is, and remains, an environment free of sexual, physical, or emotional abuse.
Position Requirements (Education, Experience, Knowledge, Skills, Abilities, Work Demands)
Bachelor’s Degree required
Minimum of ten years’ experience in fundraising via special events, communications, public relations, marketing and/or event management.
Self-motivated and resourceful with superior organizational and time management skills.
Excellent interpersonal skills and ability to work collaboratively with other advancement and finance team members, senior management and BGCB Board volunteers/members.
Must be a team player with the ability to work independently.
Attention to detail and ability to manage multiple projects is critical.
Ability to problem solve on the spot and respond with tact, diplomacy and poise.
Ability to represent BGCB at fundraising events and meetings and to work well with a broad range of constituencies.
Proven experience working with and managing vendors.
Solid writing and verbal communication skills.
Ability to maintain high level of donor confidentiality.
Willingness to work occasional evenings as event and project deadlines dictate.
Able to travel to off-site Clubs, meetings and events regularly.
Must be willing to join a quick-paced energetic Development team, and work with a group of talented, committed volunteers.
Strong computer skills required. Knowledge of Microsoft Office, Raiser’s Edge and design software strongly preferred.
Internal Number: 607-048
About Boys & Girls Clubs of Boston
Boys & Girls Clubs of Boston (BGCB) is the city’s leading youth services organization serving Boston’s youth since 1893. The mission of Boys & Girls Clubs of Boston is to help young people; especially those who need us most, build strong character and realize their full potential as responsible citizens and leaders.
Our Club facilities and age-appropriate settings create a sense of physical and emotional safety for our members and our staff make the Club feel like home – fostering a family atmosphere. The professional staff, including licensed social workers, actively cultivate relationships with members to ensure they feel connected and have a strong sense of stability and belonging as well as have fun! Members develop critical thinking, physical, social, technological, artistic and life skills by participating in interactive activities intentionally designed to support their development and overall well-being in the following areas: Education, Music & Arts, Sports, Fitness, and Recreation, Technology, Leadership and Life Skills.