As the Executive Assistant of Regulatory Affairs for The Bank Policy Institute (BPI), your success is all about managing priorities, creating and maintaining relationships, and being warm and gracious. You will support and be an integral part of a team of six in our Manhattan-based office. In this highly visible role, your excellent communication and collaboration is paramount. You will facilitate meetings and phone calls with executives and senior staff at financial institutions, demonstrating poise through your professionalism and unflappability, even in the face of conflicting deadlines and priorities. This is an excellent opportunity for someone who is able to look around the corner and stay ahead of important milestones, as we will rely on you to keep everyone informed and on track.
You will also serve as a key part of our content and document production. You will be our last line of defense for errors, by proofreading and formatting regulatory comment letters, blogs, memos and white papers so that they are of impeccable quality and easy to read.
In a typical day, you might receive emails from, or schedule calls with, the assistants to the Chief Financial Officer or Chief Risk Officer at some of the most prestigious financial institutions in the world or the nation’s top banking regulators.
BPI conducts research and advocacy on behalf of America’s leading banks. Banking and financial services are a central pillar of economic activity, and the prudential regulation of this industry affects not only the safety, soundness, and financial stability of this economic sector, but also broader innovation and credit availability – serving to boost U.S. commerce as a whole. BPI’s members make 72% of all loans and 44% of the nation’s small business loans.
Our staff includes economists, researchers, financial analysts and attorneys, all focused on using data and analysis to shape sound policy. We distribute our research and analysis to U.S. and global regulators, members of Congress, academics and media through academic-quality research papers, blog posts, white papers, comment letters, and Congressional testimony.
Responsibilities of the Executive Assistant
Exercise discretion in organizing and maintaining electronic calendars including managing telephone calls and emails; arranging and coordinating appointments, meetings, and functions; and preparing and providing appropriate documentation to assist with meetings. Resolve conflicting demands on staff time.
Collect documents and data for the executive team, following up on deliverables from both internal and external stakeholders.
Oversee internal staff calendar and reservations for conference rooms and other office spaces. Manage logistical arrangements, including virtual/conference call, food and beverage, room set-up/clean-up, and other needs for meetings held in the office.
Coordinate travel arrangements, developing complete and comprehensive itineraries, booking flights and accommodation, and arranging meetings and visits.
Independently compose, prepare, and follow up on various internal and external correspondence on behalf of the Office of Regulatory Affairs.
Prepare expense claims.
Proofread and format regulatory comment letters, blogs, memos and white papers to ensure impeccable quality and readability.
Research background material and prepare agendas and presentation material for meetings. Create PowerPoint presentations and special reports as needed.
Manage meetings logistics. Coordinate hotel and travel arrangements, executive meetings and social receptions.
Prepare and distribute post-meeting documents and correspondence as necessary, including follow-up action where required.
Build relationships with the executive assistants of members, regulatory agencies, and other stakeholders.
Qualifications of the Executive Assistant
At least 4 years of experience in fast-paced, deadline-driven executive assistant roles.
Interest in the financial industry is a plus, but not required.
Excellent Microsoft Office skills, especially Word and PowerPoint; experience with Concur.
Strong written and oral communications; must be able to communicate with poise with people at all levels of a financial institution.
Strong organizational abilities – must be able to track flying particles with ease.
Ability to travel on occasion.
Attributes of the Executive Assistant
Accountable. You earn trust by your actions and faithfully keep your promises.
Collaborative. You are able to confidently engage with staff at all levels to define needs and expectations. You collaborate on projects and communicate results.
Detail Oriented. You get it right the first time and accurately keep track of all the moving parts.
Great Communicator. You are articulate. You have concise, accurate, effective written and verbal communication skills. You communicate and coordinate effectively at every level.
Team Player. You thrive in a team environment, yet work well independently. You carry your weight in the team, learning from others and contributing in equal measure.
What’s Attractive to the Right Candidate?
You will have access to a unique perspective on current global economic events.
You will have the ability to maintain a remarkable quality of life, with only an occasional need to work on nights and weekends.
We offer competitive benefits including medical, dental & vision insurance, flexible spending account, life and disability insurances, employer matched 401(k) and supplemental retirement plans, and transportation benefits.
To Apply for the position of Executive Assistant
Simply email your resume to Ellen Greenwood at firstname.lastname@example.org with “BPI – EA, Regulatory Affairs / 2018-2377 ASAE” as the subject of the email.
Staffing Advisors has been engaged to find the right candidate and is committed to helping create a diverse work environment for our client. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, veteran status, or any other basis protected by law. This position may require pre-employment screening potentially including a criminal background check, verification of academic credentials, licenses, certifications, and/or verification of work history.