Senior Administrative Program Coordinator - Industry Contracts Coordinator
The University of Texas at Austin/Office of Industry Engagement
July 31, 2018
$4,000 - $4,834
Full Time - Experienced
4 Year Degree
To assist faculty and staff in the development, review and negotiation of contracts, subcontracts or agreements with the sponsoring organization, including daily administrative tasks relating thereto.
Prepare, review and negotiate terms of various agreements. Interpret, apply and explain policies and procedures, and federal and state laws as these may relate to sponsored research; review and administratively prepare documentation for proposals, new awards, and modifications; ensure administrative compliance with University policy, state and federal regulations and laws. Review subcontract awards for applicable flow down clauses and coordinate with subcontractors regarding terms. Outline risks associated with clauses and other considerations that may be relevant for projects. Review awards for financial and compliance risks and outline risks to Associate Director. Be immediately available to and work with sponsors, faculty, staff and other colleagues to prepare approaches and responses to contract, project or proposal issues for submission to industry sponsoring companies and organizations. Ability to proficiently research issues in response to contractual issues. Personally meet with faculty, staff and representatives of sponsoring organizations to facilitate discussions, conduct outreach and promote and strengthen business relationships; timely follow-up on negotiations of awards and modifications when responses have not been forthcoming from faculty or sponsors. Follow established processes to ensure professional, timely and accurate administration and communications, including documentation for contracts and proposals, and database records. Promptly respond to, and resolve in a timely manner, inquiries and requests for information or assistance. Address needs and/or interests of sponsors and offer more detailed reference information to faculty and staff members initiating industry contracts and other agreements. Timely enter and maintain data related to award and modification negotiations into database.
Other related functions as assigned.
Bachelor's degree in business, public administration, communications or a related field and five years business experience, or Masters and three years of experience in the negotiation of complex non-procurement contracts and contract negotiations, including drafting language and subsequent negotiation. Knowledge of University intellectual property policy. Ability to work independently. Individual who pays attention to detail, is accustomed to a fast paced environment with heavy administrative requirements, heavy volume and many deadlines. Must provide excellent customer service to a diverse community. Extensive experience with the use of MS Word software. Ideal candidate works well with others and contributes positively to the office environment. Equivalent combination of relevant education and experience may be substituted as appropriate.
Graduate degree, or bachelor degree with certification in contract management or university administration. More than 5 years experience working in a University research administration environment. Three years experience developing and negotiating intellectual property terms appropriate to industry sponsored research projects. Proficiency in analysis, interpretation and evaluation of complex contractual terminology. Knowledge of state and federal contract regulations. Experience working in an industry setting negotiating sponsored research projects with large U.S. universities.
Internal Number: 18-07-30-02-9708
About The University of Texas at Austin/Office of Industry Engagement
The Office of Industry Engagement at The University of Texas at Austin is a unit under the Office of the Vice President for Research established to further develop the University’s robust industry research enterprise. UT Austin is one of the most highly rated public research universities in the United States, and its research efforts consistently yield discoveries in emerging areas of science. UT Austin has a long history of forming alliances with industry around research initiatives leading to discoveries which benefit society. We invite you to join with us in continuing this tradition!
OIE coordinates with other campus units in order to facilitate research alliances with our industrial sponsors. OIE is a resource for the various schools and colleges to assist in establishing collaborative research around strategic technology initiatives. OIE works closely with the Office of Technology Commercialization to ensure smooth and fast transfer of intellectual property created by University research. OIE also works closely with the Office of Sponsored Projects on compliance and reporting issues related to university research activities. This cooperative approach enhances the opportuni...ty for university-industry research to leverage the interests of industry and yield new technologies adding to the universal body of knowledge and benefitting society.