REPORTS TO: UKIAH VALLEY SANITATION DISTRICT BOARD OF DIRECTORS
CIVIL SERVICES: No (at-will)
Under policy direction, serves as agent of the Ukiah Valley Sanitation ("District" / "UVSD") District Board of Directors in planning, directing, managing, and overseeing the activities of the District; serves as executive officer of the District ensuring that services and operations are delivered in an efficient and effective manner within the terms and conditions of the existing agreements between the District and the City of Ukiah ("City"); implements policy decisions made by the Board of Directors; facilitates the development and implementation of District goals and objectives; and provides highly complex administrative support to the Board of Directors.
This is a single incumbent position, which serves at the pleasure of the Ukiah Valley Sanitation District Board of Directors. The Ukiah Valley Sanitation District is a special district for the purpose of governing the sewer collection system generally located outside the Ukiah City Limits in unincorporated County jurisdiction. The Ukiah Valley Sanitation District Board of Directors is made up of five members elected by and to represent the ratepayers of UVSD either from the District's unincorporated Mendocino County service territory or the "Overlap" area wherein UVSD and the City jointly share the collection system.
SUPERVISION EXERCISED: One (1) Administrative Assistant
EXAMPLES OF DUTIES: Duties may include but are not limited to the following:
Serve as executive officer of the Ukiah Valley Sanitation District; assume full management responsibility for all District activities; plan, direct, manage, and oversee the day-to-day activities of the District.
Facilitate the development, implementation, and administration of District goals and objectives; interpret and implement policies and goals approved by the Board of Directors.
Direct and participate in the development and oversight of the City of Ukiah and District Sewer Fund (Fund 612); prepare long-term plans as it impacts the District’s participation in the sewer collection and wastewater treatment system; develop an annual budget of purpose of ratepayer funds for review and approval by Board of Directors.
Establish organizational standards and objectives; monitor and evaluate the efficiency and effectiveness of service delivery methods and procedures of the sewer collection system; allocate resources accordingly.
Plan, direct, and coordinate the work plan for the District; review and evaluate work methods and procedures of the City of Ukiah; monitor that the sewer system is being operated in compliance with applicable agreements with the City of Ukiah and that the District’s needs are being assessed, and that improvements are being developed and implemented as necessary; meet with City of Ukiah staff to identify and resolve issues in the spirit of cooperation and teamwork with Key Performance Indicators (KPI's) established and reported to the ratepayers' benefit.
Assess and monitor workload, administrative support systems, and relationships; identify opportunities for improvement and implement as appropriate.
Provide staff assistance to the Board of Directors; prepare, submit, and present staff reports and other necessary correspondence and recommendations to the Board of Directors on issues for its consideration and action; oversee the preparation and administration of Board agendas; keep Board of Directors advised of financial conditions, program progress, and present and future needs of the District; prepare recommendations and advise the Board of Directors on matters requiring action; carry out direction of the Board by assigning tasks and evaluating results.
Responsible for establishing and maintaining favorable contacts with County and City of Ukiah leadership and critical staff to develop rapport and discuss issues of importance as they relate to critical, wastewater-related programs.
Confer with and represent the District before the City of Ukiah, sewer customers, and other individuals, groups, and outside agencies having an interest in the affairs of the District; coordinate District activities with outside organizations in accordance with the Board of Directors’ positions and policies.
Prepare reports and correspondence and make presentations to legislative bodies, other agencies, the Board of Directors, and the general public on issues regarding District administrative activities and functions.
Respond to and resolve difficult, complex, and sensitive inquiries and complaints; provide direction as necessary to correct issues; interpret, analyze, and explain District policies, procedures, programs, and activities; negotiate and resolve sensitive and controversial issues with the City of Ukiah and other agencies; handle public relations dealing with the news media.
Attend and participate in professional water/wastewater industry association and focus group meetings; stay abreast of new trends and innovations in the fields of business and public administration and issues related to the ongoing operation of a municipal utility districts.
Perform other duties as directed by the full Board of Directors.
MATERIAL AND EQUIPMENT USED: Standard office equipment, including computers, mobile technology and automobile.
Standard office setting; incumbents may be required to work extended hours including evenings and weekends and may be required to travel to attend meetings.
Hours are as expected for a municipal executive manager - Daily office hours varies by calendar and incumbent is to be available at all time by cell phone and have access to mobile technology.
Salary and benefits consistent with water/wastewater agencies and special district executive managers is set by the Board of Directors.
MINIMUM QUALIFICATIONS REQUIRED:
Education and Experience: Any combination of required education and experience that displays the required experience, knowledge and abilities of successfully performing in the executive management and leadership of public water/wastewater special districts/municipalities may be deemed qualifying. A typical way to display the experience, knowledge and abilities would be:
Equivalent to a Bachelor’s degree from an accredited college or university with major course work in public administration, business administration, engineering, or a related field. A Master’s degree is desirable.
Preferred 15 years of progressively responsible leadership, managerial or critical staff experience in a private or public organization with at least 10 years of experience in a high-level lead administrative or executive capacity involving responsibility for planning, organizing, directing, and managing the finances of a municipal or special district operation. Experience with intergovernmental relations is preferred.
Licenses and Certifications:
Possession of, or ability to obtain, an appropriate valid driver’s license.
KNOWLEDGE, SKILLS, AND ABILITIES:
Advanced principles and practices of public administration including the leadership, management, organization, functions, and issues of special districts.
Operations, services, and activities of a municipal sanitation district.
Government, governing body, and legislative processes.
Principles and practices of budget preparation and administration.
Current social, political, and economic trends and operating problems of sanitation districts.
Principles and practices of strategic planning.
Methods of analyzing, evaluating, and modifying administrative procedures.
Pertinent federal, state, and local laws, codes and regulations.
Principles of effective public relations and interrelationships with community groups and agencies, private businesses and firms, and other levels of government.
Demonstrated interpersonal relations skills through knowledge of effective human resources practices.
Mental and Physical Abilities:
The conditions herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions.
Physical: Incumbents require sufficient mobility to work in an office setting; to stand or sit for prolonged periods of time; to operate office equipment including use of a computer keyboard; ability to operate a vehicle to travel to various locations and meetings.
Vision: See in the normal visual range with or without correction; vision sufficient to read computer screens and printed documents and to operate assigned equipment.
Hearing: Hear in the normal audio range with or without correction.
This class specification should not be interpreted as all-inclusive. It is intended to identify the essential functions and requirements of this job. Incumbents may be requested to perform job-related responsibilities and tasks other than those stated in this specification. Any essential function or requirement of this class will be evaluated as necessary should an incumbent/applicant be unable to perform the function or requirement due to a disability as defined by the Americans with Disabilities Act (ADA). Reasonable accommodation for the specific disability will be made for the incumbent/applicant when possible.