We are offering an exciting opportunity for an Office Manager at our Joel E. Smilow Clubhouse in Bronx, NY.
Under the direct supervision of the Clubhouse Director, the Office Manager will be responsible for providing skilled, efficient and confidential secretarial/clerical support to clubhouse senior staff as necessary. The Office Manager will prepare correspondences, reports, maintains schedules and calendars, answers phone calls and maintains files.
Essential Duties and Responsibilities:
Serve as the Clubhouse receptionist: greet visitors, answer phone calls, receive messages for Clubhouse staff and business matters in a professional manner
Create and submit requested reports in a timely manner
Prepare administrative packets to submit to Headquarters on a weekly basis
Maintain and update all clubhouse documents
Handle and log all checks, cash and petty cash items/ensure all money is secured professionally
Monitor all office supplies and order as needed
Maintain all administrative and correspondence files
Create a safe and inviting environment for all staff and clubhouse members
Develop a rapport with clubhouse members and staff; offer suggestions and recommendations as appropriate
Evaluate the condition of all office equipment on an annual basis
Provide additional assistance as needed
At least 2 years of work related experience
Ability to communicate effectively with young people from diverse backgrounds, ages 6-18 as well as a range of other organizational personnel in a courteous and professional manner
Strong written and verbal communication skills are essential in addition to excellent follow up skills
High level of technological proficiency in the use of Microsoft Office applications, including Outlook, Word, Excel, and PowerPoint
Highly motivated and dedicated to the organizational mission
Extremely organized/detail oriented and able to handle multiple tasks in a fast paced environment
High school diploma is mandatory; college experience is preferred
For immediate consideration, please e-mail resume and cover letter along with desired hourly rate as an attachment in MS Word or Adobe PDF format to: email@example.com . Please indicate the title of the position you are applying for in the subject line of your email as well as the Clubhouse name.